WSGA Board meeting, April 29, 2007

 

1.         8.35am Call to order. In attendance: Laurie, Cathy, Brian, Rod, Lisa, Gene, and guest Jim (Mtngoat50) president of the IE chapter.

 

2.         Old Business:

A.    Minutes of the January 6, 07 online “meeting” were reviewed and approved.

B.    Treasurer’s report:

·         Previously submitted financial statement from years 05/06 prepared by treasurer Ed Graves, and a proposed budget for remainder of 2007 prepared by President Laurie Freeman were reviewed. A motion was proposed to accept both as submitted. The motion was seconded, a vote taken and the motion approved.

·         Campout expenses from last year were discussed and it was decided that tighter controls needed to be put in place for this year.

C.    WSGA 2007 coins

·         Brian gave a report on current geocoin pre orders and existing coins from previous orders. Discussions about what to do with existing stock of coins from 2004 and 2005, and the member’s only coin from 2006 were discussed. See new business.

D.    Appropriation of surplus funds for chapter activities

·         Via previous email, Paul had reminded the group of prior discussions that 50% of the profits from each chapters geocoin sales would be given to the chapters for their use.

·         In addition, discussions occurred revolving around the dispersion of funds for chapter activities.

E.    Spirit Shop custom t-shirt website status report

·         Laurie will have designs uploaded and in place shortly, in time for the campout.

 

3.         New Business

A.    WSGA assets were discussed...water bottles, previous coins, etc.

·         Brian agreed to inventory the existing coins. Rod volunteered to put a coin on eBay to 'test the waters' on raising money.

·         Water bottles will be donated to chapters and events for giveaways and raffles.

B.    Dispersion of funds to the individual chapters.

·         It was proposed that when requests were received that funds would be dispersed and/or discussed (with reply occurring to within 2 weeks) prior to dispersion.

·         It was decided and approved that to avoid the ‘discussion’, all requests for funds would come from the chapter rep.

·         Amounts allocated to each chapter, per the approved budget:

PS Chapter,                        $500.00

IE Chapter,                          $300.00

Cache Cadian Chapter,        $300.00

48 North Chapter,                $300.00

Central WA Chapter,            $300.00

Total distribution                $1,700.00

·         Additional discussion occurred revolving around 'borrowing against future funds'. No decision was reached regarding this.

·         New chapter dispersions were also discussed. Since budgets are discussed and approved early in the year, including chapter allocations, new chapters would need to wait until the next fiscal year for an allocation of money.

C.    Website communications and design/redesign was discussed.

·         Discussions included hiring someone to act as webmaster.

·         Laurie and Lisa agreed to work together on moving this forward.

·         Laurie will talk to Paul about posting the minutes, budget, etc.

D.    Campout plans were discussed.

·         Subcommittee discussions included contacting someone local to PT to serve on the committee. Karen (bumblingbs) has agreed to work with the committee.

E.    WA State Parks progression was not available, but information was presented and discussed.

·         This led into a discussion of existing caches that have not been officially approved/registered.

·         It was agreed that since individual Rangers have authority over their parks, unless issues arise, we would not interfere, but if asked we would provide a contact to the Ranger.

F.    Cathy proposed a system for how to handle Geolitter when cachers abandon caches.

·         No decision was reached, although Cathy agreed to research further.

 

4.         Meeting was adjourned at 10AM.